Executive Secretary
Bimad Group
- Kuwait
- Permanent
- Full-time
- Manage and maintain executives' schedules, including arranging meetings, appointments, and travel itineraries.
- Screen emails, and other communications for executives, responding emails and sales quotation.
- Administrative Coordination:
- Coordinate and oversee administrative functions, including procurement, facilities management
- Maintain accurate records and files, both electronic and physical, ensuring confidentiality and accessibility as needed.
- Assist in the planning and coordination of logistics-related like shipping documents and bank transactions.
- Documentation and Reporting:
- Draft, proofread, and edit documents, letters, memos, and reports as required.
- Maintain and update databases, spreadsheets, and other records to track relevant information and metrics.
- Logistics Support:
- Collaborate with the logistics team to ensure the efficient flow of operations, coordinating shipments, deliveries, and inventory management as needed.
- Assist in the preparation of shipping documentation, customs clearance, and compliance with regulatory requirements.
- Liaise with vendors, suppliers, and service providers to obtain quotes, negotiate contracts, and resolve issues as necessary
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