Executive Secretary

Al Osaimi Co

Kuwait City
Permanent
Full-time

1 month ago

The Executive Secretary plays a pivotal role in ensuring the smooth operation of the executive office by providing high-level administrative support. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The Executive Secretary will be responsible for facilitating communication between executives and other staff, managing schedules, and ensuring that all administrative functions are executed seamlessly. This role is ideal for someone who thrives in a fast-paced environment and is committed to excellence in service delivery.Responsibilities: * Manage and maintain executives' schedules, including appointments and travel arrangements.

Prepare and edit correspondence, reports, and presentations for executive meetings.
Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
Organize and coordinate meetings, including preparing agendas and taking minutes.
Maintain filing systems and ensure the confidentiality of sensitive information.
Assist in the preparation of budgets and financial reports as needed.
Conduct research and compile data to support executive decision-making.
Oversee office supplies and equipment, ensuring availability and functionality.
Implement office policies and procedures to enhance operational efficiency.
Support special projects and initiatives as directed by executives.

Preferred Candidate: * Proven experience as an executive secretary or similar administrative role.

Exceptional organizational and time-management skills.
Strong verbal and written communication abilities.
Ability to work independently and as part of a team.
Proficiency in office software, including MS Office Suite.
High level of discretion and confidentiality.
Attention to detail and problem-solving skills.
Ability to adapt to changing priorities and work under pressure.
Strong interpersonal skills with a customer-focused attitude.
Fluency in English; knowledge of Arabic is a plus.

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