Temporary Executive Coordinator

• Manages the scheduling and coordination of departmental meetings and group activities

• Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance

• Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices

• Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses

• Orders and distributes stationary, letter heads and business cards as per requirement

• Receives all visitors and informs the required colleague with the department of the visitor’s arrival

• Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery

• Maintains a contact list of all colleagues to effectively manage colleague communication

• Assist in preparing documents for management in a timely and accurate manner

• Organizes department files and records and is the custodian of all business related contracts and correspondence

• Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, files contracts and follows-up on behalf of staff

• Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested

• Performs other responsibilities and tasks as required or as directed by department head from time to time

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