HR Associate

• Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.

• Time bound sourcing, screening and selection of candidates for authorized recruitment requirements.

• Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs.

• Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment.

• Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day.

• Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events.

• Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress.

• Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/residency copy and work permit copy.

• Cross check w/ ES the visa transferability of selected candidate.

• Create offer approval on Talent Hub & prepare employment contracts.

• Hand over the employment docs to the recruitment assistant for residency transfer papers request.

• Liaise with the recruitment assistant / ES on the transfer papers.

• Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed.

• Hand over the full documents pack to the recruitment assistant for ES / payroll submission.

• Initiate on-boarding for selected candidates on Talent Hub.

• Create offer approval on Talent Hub & prepare employment contracts.

• Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, and pre-medical etc.

• Liaise with the recruitment assistant to request their work visa (NOC).

• Follow up with ES / recruitment assistant on NOC issuance & attestations if needed.

• Courier the NOC to the offered candidate or agency.

• Arrange with the offered candidate or agency the travel arrangement of candidates.

• Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.

• Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to handover the new joiner’s full documents pack.

Bayt