Freight Officer

• Take day-to-day instructions from Operations Supervisor
• Update respective customers with shipment status reports.
• Co-ordinate with stakeholders to follow up and highlight any operation issues
• Co-ordinate with the vendors to make sure customer's requirements are fulfilled in timely manner
• Coordinate with internal departments (Finance, accounts, etc.) to assure day-to-day execution of jobs.
• Cost posting in the ERP and auditing of cost invoices from different ministries and clearance teams before submitted to accounts
• To make sure that the system is always updated with all the available information and data.
• To maintain reporting to the line manager with ongoing jobs and highlight the issues, if any.
• Open job files promptly and maintain accurate documentation for all overland export shipments.
• Coordinate with accounts and finance team for cost posting, reimbursement, and replenishment of bank account
• Coordinate with operations team to manage the availability of cash advance for ongoing shipments
• Verify all land freight charges on the transportation contracts before issuing cash advance and balance payments to drivers
• Keep internal systems updated with all costs and invoice posting.
• Maintain a proper filing system for all documents, payment advice, and receipts.
• Prepare, verify, and process invoices, payment vouchers, and receipts related to transportation activities.
• Manage day-to-day petty cash transactions, ensuring accuracy and proper record-keeping.
• Record all incoming and outgoing payments in the system in a timely manner.
• Reconcile payments, collections, and petty cash balances regularly.
• Coordinate with the finance team for monthly closing and reporting requirements.
• Maintain confidentiality and ensure all financial transactions comply with internal policies.

• Diploma or Bachelors Degree; additional diploma or training in accounting is an advantage.
• 5+ years of relevant experience in transport coordination, documentation, or accounting roles.
• Proficient in using Microsoft Office applications including Word, PowerPoint, Excel, Outlook and ERP systems.
• Interest and experience in interacting with all levels and departments.
• Well versed with freight forwarding operations of land, air and seaall land routes and borders to GCC and Levant Areas and business terminologies and procedures.
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities
• Valid Kuwait Driving License shall be considered as additional skill
• Good knowledge of transport routes within GCC and Levant areas.
• Strong numerical and analytical skills with attention to detail.
• Good communication and coordination abilities with various internal and external stakeholders
• Willing to work in Mina Abdullah

Go to Gulf