Freight Officer

Kuwait
Permanent
Full-time

13 days ago

Reporting to the Operations Supervisor, the Freight Officer should be able to handle all queries sea & air freight for import shipments for various customers by following up and arranging required services, routing by coordinating with overseas agents, shipping lines, airlines and customs clearance teams by guiding the team for smooth execution of jobs. Should assist and enable by raising the standards of organizational operations and provide cost effective services.Also, will be responsible for managing all dispatch and export documentation, ensuring timely disbursement of advance cash to drivers and accurate posting of cost in system. In addition, the role will handle basic accounting functions including verifying and posting transactions, preparing payment vouchers, maintaining accurate records, and managing petty cash. The role ensures compliance with company policies while providing cost-effective, efficient service and accurate financial support to the operations team.Job Responsibilities:

Take day-to-day instructions from Operations Supervisor
Update respective customers with shipment status reports.
Co-ordinate with stakeholders to follow up and highlight any operation issues
Co-ordinate with the vendors to make sure customer’s requirements are fulfilled in timely manner
Coordinate with internal departments (Finance, accounts, etc.) to assure day-to-day execution of jobs.
Cost posting in the ERP and auditing of cost invoices from different ministries and clearance teams before submitted to accounts
To make sure that the system is always updated with all the available information and data.
To maintain reporting to the line manager with ongoing jobs and highlight the issues, if any.
Open job files promptly and maintain accurate documentation for all overland export shipments.
Coordinate with accounts and finance team for cost posting, reimbursement, and replenishment of bank account
Coordinate with operations team to manage the availability of cash advance for ongoing shipments
Verify all land freight charges on the transportation contracts before issuing cash advance and balance payments to drivers
Keep internal systems updated with all costs and invoice posting.
Maintain a proper filing system for all documents, payment advice, and receipts.
Prepare, verify, and process invoices, payment vouchers, and receipts related to transportation activities.
Manage day-to-day petty cash transactions, ensuring accuracy and proper record-keeping.
Record all incoming and outgoing payments in the system in a timely manner.
Reconcile payments, collections, and petty cash balances regularly.
Coordinate with the finance team for monthly closing and reporting requirements.
Maintain confidentiality and ensure all financial transactions comply with internal policies.

Bayt

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