Fleet Manager

• Lead the planning and execution of preventive, predictive, and corrective maintenance programs for the full fleet of both bulk and packaged distribution trucks and trailers
• Implement, monitor, and improve the preventive maintenance program for all fleet vehicles, ensuring scheduled services are completed and maintenance records are updated
• Conduct daily and weekly vehicle inspections; review and follow up on issues highlighted in distribution checklists to ensure swift resolution.
• Coordinate corrective and emergency maintenance, utilizing both internal workshop resources and external vendors to minimize vehicle downtime as pe the assigned outsourced purchase (OSP) limitations
• Maintain complete and accurate maintenance history per vehicle including the timely creation of work orders and purchase requisitions (PRs).
• Manage all fleet maintenance costs, including maintenance expenses, workshop invoices, spare parts consumption, and service provider contracts
• Develop and manage the fleet maintenance budget, identifying cost-saving opportunities without compromising on quality or compliance
• Lead the inventory planning for spare parts, tools, and consumables; coordinate with purchasing and stores to ensure optimal stock levels, reduce wastage, and prevent downtime
• Analyze vehicle performance and maintenance data to identify trends, improve asset reliability, and optimize fleet availability and utilization.
• Oversee lifecycle management of fleet assets, including replacement planning, technical upgrades, and capital expenditure recommendations to improve long-term efficiency.
• Maintain vendor relationships, evaluate service providers and ensure third-party or OSP work meets company standards and contractual obligations.
• Propose capital improvements or technical upgrades that support long-term fleet reliability and efficiency
• Manage maintenance team performance, including shift planning, leave scheduling, training needs, and workforce optimization.
• Coordinate with HSE and relevant stakeholders to investigate the root cause of fleet accidents, breakdowns, and near-misses, ensuring corrective/preventive actions are implemented.
• Ensure full compliance with company SOPs, transportation safety regulations, and data integrity practices across all maintenance operations.
• Provide daily operational updates and strategic recommendations to the Group Distribution Manager to improve maintenance efficiency and reduce operating costs.
• Monitor and verify appropriate usage of spare parts; ensure transparent requisition and issue processes aligned with approved budgets.
• Oversee spare parts inventory management in coordination with procurement and stores to avoid critical shortages
• Promote a strong safety culture, lead by example in adherence to IMS, QHSE policies and support employee awareness of hazards and safety protocols
• Lead root cause analysis investigations for major breakdowns and accidents, working closely with the HSE team
• Maintain relationships with OEMs, service providers and regulatory bodies for inspections, recalls and compliance matters
• Participate in cross-functional initiatives to optimize distribution and logistics support, reduce environmental impact and align with sustainability goals
• Remain up to date with industry best practices, including those applied by leading companies and adopt innovations where applicable

Bayt