HR Associate - Recruitment
- Kuwait
- Permanent
- Full-time
- Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
- Time bound sourcing, screening and selection of candidates for authorized recruitment requirements.
- Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs.
- Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment.
- Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day.
- Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events.
- Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress.
- Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/residency copy and work permit copy.
- Cross check w/ ES the visa transferability of selected candidate.
- Create offer approval on Talent Hub & prepare employment contracts.
- Hand over the employment docs to the recruitment assistant for residency transfer papers request.
- Liaise with the recruitment assistant / ES on the transfer papers.
- Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed.
- Hand over the full documents pack to the recruitment assistant for ES / payroll submission.
- Initiate on-boarding for selected candidates on Talent Hub.
- Create offer approval on Talent Hub & prepare employment contracts.
- Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, and pre-medical etc.
- Liaise with the recruitment assistant to request their work visa (NOC).
- Follow up with ES / recruitment assistant on NOC issuance & attestations if needed.
- Courier the NOC to the offered candidate or agency.
- Arrange with the offered candidate or agency the travel arrangement of candidates.
- Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
- Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to handover the new joiner's full documents pack.
- Maintain effective work relationships with the business and management teams, whilst coordinating all HR activities for the Group
- Ensure adherence to HR policies and procedures
- Maximize the acquisition of high caliber talent, whilst observing the requirements of the Nationalization programs.
- University degree
- 4 - 6 years in recruitment function
- Excellent Microsoft application computer skills.
- Mass / Bulk hiring experience is a must.
- Good track record of delivering to deadlines is essential.
- Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools.
- Have a passion in recruiting.
- Self-motivated and hardworking.
- Ability to work under pressure and prioritize carefully.
- Sense of urgency to understand and deliver to the needs of the business.